[This post was also posted on Rizen's 314 Blog.]
This one is tough to write. A couple of my favorite clients are the
result of Rizen Creative responding to an RFP (that’s "request for
proposal," for those who don’t speak in acronyms). RFPs are used by
organizations to efficiently (for the RFP issuer, at least) get details
about services, prices, etc. from vendors and ostensibly initiate a
sort of bidding war.
In an effort to prove accountability and reduce
favoritism/corruption/nepotism government organizations are often
required by law to go through the RFP process. Fine. So what I’m about
to write only applies to those NOT forced by threat of arrest to issue
RFPs:
A true underdog should never issue an RFP.
Underdogs and RFPs don’t mix for many reasons:
1| RFPs are inherently selfish. 90% of the effort, thinking
and creativity involved in RFPs is pushed from the issuer to the
respondent. Healthy relationships (with your girlfriend, parents,
friends or creative agency) don’t begin so one-sided.
2| RFPs attempt to get something for nothing. Or at least something for real cheap. TANSTAAFL: There ain’t no such thing as a free lunch. It’s a law of economics. Sorry.
3| RFPs encourage bait and switch. What is promised and what
is delivered often bear no resemblance. RFPs encourages those who
respond to act as politicians – what great ideas come from politicians?
4| RFPs reward the wrong things. Answer right, win the
business. Firms who are forced to respond to a lot of RFPs hire
specialists who know little about the craft, but do know how to write
RFP responses. In even more cases, RFPs reward “gamblers” who have the
time/insanity to throw man hours at responding to an RFP.
5| RFPs ignore the most important part of any working relationship. The relationship. As in a state of connectedness between people. Remember those? You like the good ones.
6| RFPs are inefficient. The basics (How much does this sorta
thing cost? Do you have capacity? What’s your approach? Are you
qualified?) can be answered through referrals, web site research, and a
couple of emails. If you're in charge of your organizations marketing
and don't already have a focused list of companies that would likely be
a good fit for you, you're not paying enough attention.
7| RFPs make everything a commodity. By definition, extraordinary service and work isn't.
8| RFPs provide false sense of impartiality. Points or no
points. Committee or no committee. Process or no process. The decision
will be made by humans. Humans suck at impartiality. In fact, that's
what makes us useful. To pretend otherwise is idiotic.
9| RFPs provide a false sense of confidence. Just because you
put a lot of time, energy and money into something doesn’t make it
great. It just helps you to convince yourself that it's great.
10| RFPs limit your options. To those that are on your list.
To those that actually have the time and inclination (at that very
moment) to respond. To those that don’t despise RFPs.
I know what you’re thinking: sore loser. Damn right!
I am sick and tired of selling my soul to complete RFPs when the
decision was really predetermined (*shock*). I am sick of being asked
to solicited for estimates and proposals with no opportunity to meet
the humans I’m going to be working with. I am sick and tired of being
asked to give my team’s brilliant, money-making, customer-endearing
ideas away for free.
So I’m not going to do it.
But please, still send us your RFPs. We promise you will get a response, just not the one you expected.